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Events Producer

The Collective is a boutique events agency based in Dubai that brings people together to create memorable and shareable experiences. Our clients include some of the most creative and diverse in the region, including Google, YouTube, Pernod Ricard, Unilever and Sephora. Creativity supported and underpinned by precision planning is at the heart of everything we do, and we always look to add those small details that surprise and delight both clients and our audience.

 

About the Job

 

We are excited to expand and seek a creative event producer with agency experience. This individual would conceptualise and design event activations and manage the project end-to-end.

 

Role Overview

 

The ideal candidate is brimming with creative ideas for engaging event activations. They should be able to create interesting and unique concepts aligned with the client’s brief and have a good knowledge of materials, production lead times and costs.

 

They will have experience in briefing 3D designers and graphic designers and collaborating with the internal production team, client and suppliers to develop concepts from inception to final production. In addition to supporting the agency with creative concepts across all client proposals, this role will involve producing projects entirely. Therefore, the candidate should have experience managing clients and suppliers and ensuring all deadlines and budgets are met.

 

Key Responsibilities:

 

  • Develop creative ideas and concepts for events within client budgets and timelines.

  • Create detailed event proposal decks, including mood boards, renders, and other relevant details.

  • Manage project budgets to ensure financial profitability whilst bringing value to clients.

  • Work across the agency as an in-house creative, leading on various projects as required.

 

 

Job Responsibilities:

 

  • Take initial briefs from the client, identify their requirements and design activities that fit their budget and timeline. This could include physical installations, gifting ideas, interactive activations, and more.

  • Develop creative elements by working with 3D and graphic designers to visualise concepts for client proposals with an understanding of varying materials and costs.

  • Pitching creative ideas to clients

  • Source and negotiate with suppliers and obtain accurate quotations for production elements

  • Basic graphic design knowledge of Adobe Creative Suite to design and edit artwork if needed

  • Come up with inventive, beautiful, and cost-effective set dressing solutions – should have knowledge of floristry.

  • Create mock-ups of activations in Canva.

  • Support agency team across any creative project elements, which may include sourcing gift options for clients, minor graphic design work, proposal decks and mood boards, and ideas for event activations and activities

  • In-person meetings with suppliers to quality check materials and fabrication ahead of install

  • Ensure the creative vision is adhered to on-site – managing production teams, florists, set dressers, and crew. This may involve overseeing production any time, including overnight builds if necessary.

  • Understand AV and production to brief, onboard and manage an AV/production company and understand their set lists and quotes.

  • Implement the original creative vision for the event by researching and contracting venues, audio visual, catering, talent and production staff according to the client's requirements.

  • Keen understanding of venue and supplier contracts and experience in negotiating legal points and costs

  • Thorough admin trails for events, timelines, scope of work documents, budgets and payment plans

 

Qualifications:

 

  • Agency experience

  • Strong project management skills with proven ability to lead teams

  • Client focus with attention to detail, flexibility and accountability for results

  • Strong written and verbal communication skills

  • Excellent budget management skills; well organized, clear admin processes and supplier invoice logs.

  • Extraordinary organizational skills, self-motivation and intuition

  • Thrive in a fast-paced, agency environment

  • Excellent computer proficiency with Microsoft and Apple applications, team project software, and social media sites

  • Proficiency in Adobe Creative Suite (especially Illustrator)

  • Proficiency in Canva, PowerPoint and Google Slides

 

Requirements:

 

  • Available to work weekends, evenings and overnights as needed for events.

  • Available to travel for work – this will likely be to the UAE, MENA or UK, but it could be anywhere in the world.

  • Must be able to work outdoors in various weather conditions.

 

Location:

 

Our main office is in Dubai, but we have clients worldwide, and travel may be required for the chosen candidate. This role would be based in Dubai.

 

The role is a hybrid one – we require you to be in the office three fixed days a week with the flexibility to work from home for two.

 

Perks & Benefits:

  • Arrival flight from home country to Dubai

  • One-month subsidised living assistance on arrival (if from abroad)

  • Annual flight home after a year’s service

  • Health Insurance

  • Visa

  • Wellness allowance towards your fitness goal of choice

  • Monthly team lunches

  • Two weeks annual work-from-anywhere policy to be taken in summer

  • 22 annual paid company holidays

  • UAE National Holidays (14 in 2023)

 

How to Apply:

 

Interested candidates are invited to submit their CV and portfolio to careers@thisisthecollective.com

Please include: ‘FirstName.LastName – Creative Event Producer Application’ in your subject heading.

 

The Collective is an equal-opportunity employer. We encourage candidates of all backgrounds to apply. Only shortlisted candidates will be contacted for an interview.

 

  • Note: This job description is a general guideline and may be subject to change based on the evolving needs of the company

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